I am new to ParentMail, what should I do first?
What should I send to parents in the first few weeks?
We recommend you send a letter to parents letting them know that you’ll be using ParentMail to communicate with them from now on. Please find below our available template letters:
We also have template letters for you to use if you would like to let parents know that you will be using Online Payments or Parents Evening Manager:
When you are ready to go live, you will need to send verification messages to parents and staff to enable them to register on the system. This message includes a registration link and is sent by Email and SMS. This means that you don’t need to have both the parent’s email address and mobile number up front to get them registered! Schools which use the SMS function notice a much higher percentage of registered parents than schools that don’t. For help sending out your verification messages please click here.
If you’ve downloaded your Launch Checklist (see above) you’ll have seen that we recommend you aim to send 3 messages in the first week – one of which letting your parents know about the ParentMail App. We’ve created a template for you to use to help let parents know about the benefits of the App. Click here to download it.
Take a look at our blog post: Top Tips – How to engage your parents to see our top tips for engaging your parents!Permalink
How do I activate my account?
To activate your system, and to be able to communicate with your parents, you need to ‘Enable Comms’ within the system. Enabling communications will send out verification messages to your members and will also allow you to start sending emails, forms and SMS messages.
Select the ‘Settings’ tab on the left-hand side of your menu screen and then click on general.
A list will populate on the right-hand side, and you then need to select ‘Communications’ from that list (as below).
The screen below will now appear. Click on the ‘Enable Comms’ button to activate the system. This will send out registration links via email to all contacts with an email address in the system.
Once enabled and complete, it should now look like the image below.
You also have the option to send the registration links out via SMS (Enable SMS Verification at the bottom of that same list).
Enabling this function will allow ParentMail to send out verification messages via text. This means that you don’t need to have the parent’s email address up front to get them registered! Please note, this will cost you 1 text credit per SMS. Schools who use this function do notice a much higher percentage of registered parents than schools who don’t!Permalink
Where can we find promotional materials for ParentMail?
We have a section on the help site called Posters and Graphics which will show you all the available promotional materials for you to put up around school or include in your school newsletter.
We also recommend you add some information to your school website, a template for this can be found here.Permalink
Some staff members missed the training, what can we do?
If you have members of staff who you would like to use ParentMail, who were unable to attend your training session, we would strongly recommend that they spend some time with the interactive Guided Tours or watching our helpful Training Videos.
The Guided Tours can be found within the system by going to Help > Guided Tours and selecting the “Walk Thru” you would like to play. The Training Videos can be found within the system by going to Help > Training Videos and selecting the video you would like to view. These interactive guided tours and videos can be played any time, so are good for new staff or those who need a quick refresher on how to do something, such as creating a form or setting up a register for example.
Alternatively, you can contact us through Live Chat to arrange additional 1-2-1 training over the telephone, for no charge, or arrange a trainer to visit you at your school (charges will apply for onsite training).
Each week we’ll bring you new Top Tips to help you get the most from your ParentMail account! You will see these appear on the “Message of the Day” on your overview page, alternatively, make sure you come back here every Friday to see our latest tips!Permalink
Live Chat isn't working, what do I do?
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